we have sharepoint storage, onedrive for business, azure store spaces oh my

There are two groups of products that look similar but perform differently these are sharepoint and onedrive. Onedrive is most similar to the network drives that we are used to. They have been in a place where they first started using network drives. SharePoint is a

One of the tasks i have done a lot of reading on is the sharepoint workflow. It seems that everyday we are asked to reprovision or redesign the sharepoint site. I am bring more informed about how to automate this process so it would makes our lives perhaps easier with sharepoint wofkflow approvals. A lot of tickets coming to the IT help desk involve managing the sharepoint site.

Here is the difference between our one drive site and the sharepoint team storage:

SharePoint uses versions of software. This adds up and makes our storage more than it is supposed to be. Onelook has versioninig too usually defined by group policy. This can be setup in Azure cloud services.

Onedrive and sharepoint can both share designated files to selected users outside the organization.

Basic vocab:

• OneDrive – a free, personal online storage account.
• OneDrive for Business – an enhanced version of OneDrive associated with an Office 365 subscription.
• MySite – a personal SharePoint site that can be enabled as a feature in a larger SharePoint portal context.
• Team Site – a team-oriented SharePoint site, typically with limited access.
• Corporate Portal – a SharePoint site with general access.

Further explanation

The answer is that SharePoint still does a lot of things OneDrive doesn’t. OneDrive is an as-is, out-of-the-box service. SharePoint requires some development and customization, but it can do just about anything you may want it to do. Your company may be able to get by with just a OneDrive for Business subscription, but it comes down to what all you need your collaboration platform to do.
If all you need from a cloud storage platform are the capabilities listed here, you’ll be fine sticking with OneDrive for Business:
Store and Sync: You can save all kinds of files and documents in OneDrive and they’ll sync to your tablet, smart phone, or any other device.
Share and Collaborate: You can easily upload a document in OneDrive and give other people access to it, including options to make it read-only or allow them to edit it.
Meet Security and Compliance Requirements: OneDrive for Business meets ISO 27001 security standards, and complies with EU Model clauses, HIPAA BAA and FISMA.
Sites: This one is a bit tricky because if you’re using sites in OneDrive for Business you’re really using SharePoint Online. But technically you can use OneDrive to set up different areas to store documents for different departments.
OneDrive also provides a very simple and intuitive interface. So to meet your most basic requirements OneDrive may be sufficient. SharePoint, depending on what you want it to do, may require you to purchase, provision and maintain on-site servers. And without some outside help to customize your SharePoint platform your workers may find it really complicated to use.
But here are some of the main things SharePoint does that OneDrive doesn’t:
Dashboards: Employees sign in on branded company pages that can feature news, announcements, notices—pretty much whatever you want everyone in the company to see.
Sites: After signing in to the main company dashboard, employees navigate to their department’s site, or even their own site, where they find all the documents they need to work on, along with things like reminders and notifications of coworkers’ availabilities.
Workflows: These are automated actions that you can set up that get triggered whenever someone uploads or edits a document. A common example of a workflow is one that automatically sends an email notification to people in other departments if a document or series of edits needs some kind of administrative approval.
Lists: These are similar to spreadsheets, and they’re used to provide information in areas where they can be accessed by different types of users. A common example is a list of employees with their roles and contact information.
Calendars: These can be used to schedule meetings, set up notifications and reminders, and help workers keep track of each other’s availability.
The way different Microsoft technologies have evolved over time has been largely determined by business contingencies and changes in the IT market. It is interesting to see how many of the applications that formerly had clearly delineated functions are starting to overlap, and even begin to compete with each other. The trend now, though, is shifting more in the direction of seamless ease-of-use. Just as OneDrive for Business makes use of the cloud version of SharePoint, the service bundles available in Office 365 integrate the functions of applications ranging from Lync and Exchange to Office and Power BI. To make the most of these various technologies, you need to begin with a clear sense of how people in your business will be using them, but there’s really no way of getting around the need to keep up with trends and developments in the industry.

https://www.bettercloud.com/monitor/the-academy/whats-difference-onedrive-sharepoint/ says

What’s the Difference Between OneDrive and SharePoint?

POSTED ON DECEMBER 16, 2014 BY BETTERCLOUD MONITOR

Business (ODfB) and SharePoint Online (SP) are related components of Office 365, with overlapping architecture and features. If you use both OneDrive and SharePoint at work, it can get a little confusing.

The Basics

The first thing to keep in mind is that there is a consumer version of OneDrive that is very different from the OneDrive for Business component of your Office 365 subscription at work. If you have an existing Microsoft account, you already have OneDrive.

Anyone can sign up for a OneDrive account with any email address and get free or paid storage for your documents, photos, videos, and other files. This is your personal or individual OneDrive account. Home Office 365 plans also include personal OneDrive. Once you have a personal OneDrive account, you may set it to sync with your device (computer, tablet, phone, and so on).

If you use an Office 365 plan at work, you have your own OneDrive for Business. Despite the same name, personal or consumer-facing OneDrive does not have any overlap with OneDrive for Business. See how Microsoft explains it here.

You access your OneDrive for Business via the Office 365 portal sign-in. You can also sync ODfB with your device, and then you’ll be able to access your files in a local folder titled “OneDrive – [Your Business Name]” or “OneDrive @ Your Business Name.” By default everything stored in OneDrive for Business is visible only to you, but you can share files with individuals, groups, or everyone in your organization.

Similarly, you will have access to SharePoint sites via your Office 365 portal. The launcher menu item Office 365 is called Sites. You can store documents and other files there, as well as share and collaborate with your teammates. SharePoint also has sync capabilities. Sounds pretty similar to OneDrive for Business, right? So, what’s the difference?

Note  From this point forward, we’ll be specifically covering OneDrive for Business, but one quick thing first. Remember how you can sign up for a personal/individual OneDrive using any email address? That includes your work email address. For example, I use a business Office 365 plan here at work with the BetterCloud Monitor. I sign in using my work email address, monitor@bettercloud.com, in order to access ODfB and SharePoint. But I can also use monitor@bettercloud.com to sign up for a personal OneDrive, which would be a totally separate account. Even though I may use the same email address and password to sign in, I can’t see my personal files in my business account and vice versa.

ODfB vs. SP

As mentioned, you can store, sync, and share files with both OneDrive for Business and SharePoint. This table explains some of the similarities and differences of these components of Office 365.

OneDrive for Business	SharePoint Online
Included in Office 365 Business plans	Included in Office 365 Business plans
Available as a stand-alone service, and there is a similarly-named consumer version	Available as a stand-alone service, but no consumer-facing version exists
Evolved from a service called SharePoint Workspace 2010, and before that Groove 2007	Cloud-based version of the SharePoint service that dates back to Office XP
Core architecture built on (or “powered behind the scenes” by) SharePoint	Core architecture built on (or “powered behind the scenes” by) SharePoint
Often considered or called a “storage location”	Often considered or called a “team site”
Could be thought of as the cloud version of the My Documents folder on your work computer	Could be thought of as an internal website and/or file server alternative
Manage files/data with metadata and versioning	Manage files/data with metadata and versioning
Accessed from browser or local folder or app depending on user preference	Usually accessed from a browser to use all features, but files can be accessed from local folder
OneDrive for Business sync app is used to sync OneDrive for Business files to a folder on local computer	OneDrive for Business sync app is used to sync SharePoint files to a folder on local computer (separate from OneDrive for Business folder)
All uploads default as private until you decide to share	Uploads default to inherit permissions from the directory/folder in which they are uploaded
Users sign in to their own OneDrive for Business accounts, with no shared interface	Users can access SharePoint as a branded company page, managed by an admin, that acts as a dashboard with news, calendar, etc.
Best place to upload private work documents that only you intend to see, or a document that has a limited scope or lifecycle (for example, a doc you only share once)	Best place to upload team files and/or documents that are intended to be collaborative and/or use check-in workflows and permissioning

So, OneDrive for Business and SharePoint Online: not exactly the same, yet not entirely different.

The real, noticeable differences will come with the way your workplace or department decides to use SharePoint. Organizations use SharePoint for project-based management sites, human resources portals, and more. OneDrive for Business uses SharePoint technology, but is better suited for storage and one-off sharing. Both of these components live in the cloud (it is Office 365, after all) and can sync files to your device so you can work anywhere.

When to save documents to OneDrive for Business

• You don’t plan to share them.
  Documents you place in OneDrive for Business are private by default, unless you place them in the Shared with Everyone folder. This makes OneDrive for Business your best option for draft documents or personal documents that no one else needs to see.
• You plan to share files individually and with a limited scope or lifecycle.
  For example, you’re writing a blog post that may not be associated with a project, and you’d like a few colleagues to review it before you post it. In this case, you expect people to use the document once without needing additional storage or context information. All they need is a link to the document and editing permission.
• You can’t identify an existing team site where your document belongs, and you don’t think the purpose of the document warrants creating a new one.

When to save documents to a team site library

• You want team members to recognize the document as being relevant to an ongoing project.
• You want to spread ownership and permissions across a wider collection of people. If a document is important to the success of a project, it’s a good idea for there to be people other than yourself who can control what happens on the site.
• You want permissions to be granted on a site basis, instead of on individual documents. If people have access to the team site, then they have access to documents stored in the site.
• Other project-related documents are already saved to the team site library, and others expect to find it there.
• You want to create a check-in workflow that assigns the document to someone else.

If you have a small business, it's ideal to set up your file storage and sharing so you use OneDrive for Business and your Office 365 team site together. Check out this tutorial on customizing your team site. The tutorial includes steps for how you can promote your team site so your team members can quickly navigate back and forth between their OneDrive for Business folder and your Office 365 team site.

Move document from OneDrive for Business to team sites

Sometimes individual documents grow in importance and become relevant to a project. When that happens, it may make sense to move them from OneDrive for Business to a team site.

Moving a document from OneDrive for Business to a team site library is a manual operation. You can either copy or cut and paste the document. The easiest way to move files between libraries is to use Explorer. In the library, click the Library tab, and then choose Open with Explorer.

Here’s a short training video that demonstrates moving documents:

If you're using SharePoint online or SharePoint 2016 on premise, you may not see Sites in a menu on the top of your page. Click the app launcher  and then click Sites or SharePoint.

Troubleshoot moving documents from OneDrive for Business

There are a couple of issues to keep in mind when moving documents from OneDrive for Business to a team site library:

• Hyperlinks to the original document stop working, because you’ve deleted the document in OneDrive for Business. You may want to share the document you moved to the team site to give people on the site an updated, working link.
• If people followed the original document, links in their newsfeed to that document will stop working. To restore this association, people will need to follow the document in its new location.
• You might want to replace the original document in OneDrive for Business with one that simply gives a link to the new file, and announces the new location

For more infotmation http://www.liventerprise.com/compare/OneDri

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